Recording Zoom Meetings
Step-by-step guide to recording and transcribing Zoom meetings with TranscribeNext Bot.
TranscribeNext can automatically join and record your Zoom meetings. The bot joins as a participant and transcribes everything in real-time.
Prerequisites
- PRO or BUSINESS plan subscription
- Valid Zoom meeting URL
- Meeting must allow participants to join
How to Record a Zoom Meeting
- 1Go to your dashboard
- 2Click "Record Meeting" or press M on keyboard
- 3Paste your Zoom meeting URL (e.g., https://zoom.us/j/123456789)
- 4Platform is auto-detected as Zoom
- 5Click "Join Meeting"
- 6Bot joins and starts recording automatically
- 7Wait for the meeting to finish
- 8Transcription appears in your dashboard
Join meeting modal with Zoom URL
/images/articles/zoom-join-modal.png
Zoom Meeting URL Formats
Supported URL formats:
- https://zoom.us/j/123456789
- https://zoom.us/j/123456789?pwd=abc123
- https://us02web.zoom.us/j/123456789
What the Bot Does
- Joins meeting as "TranscribeNext Bot"
- Appears in participant list
- Stays silent (no audio output)
- Records all audio
- Captures screen share (if enabled)
- Leaves automatically when meeting ends
Pro Tip
Let other participants know the bot is recording for transparency. Most meeting platforms show a recording indicator.
Bot Status Indicators
- 🟡 JOINING - Bot is connecting to meeting
- 🟢 IN_MEETING - Bot is in the meeting and recording
- 🔵 RECORDING - Active recording in progress
- 🟣 PROCESSING - Meeting ended, creating transcription
- ✅ COMPLETED - Transcription ready
- ❌ FAILED - Bot couldn't join or recording failed
Troubleshooting
If the bot fails to join:
- Check if the meeting URL is correct
- Verify the meeting hasn't ended
- Ensure the meeting allows participants to join
- Check if waiting room is disabled (or admit the bot)
- Verify your subscription is active
Important
Zoom hosts can remove the bot from meetings. If you're not the host, ask for permission before recording.
Privacy & Legal
Important considerations:
- Always inform participants about recording
- Follow local consent laws
- Respect privacy of meeting attendees
- Don't record confidential meetings without permission
Tags
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