Bulk Sharing: Share Multiple Files at Once
Share multiple transcriptions simultaneously with team members or clients.
Need to share multiple transcriptions at once? Bulk sharing lets you select several files and share them all in one action.
How to Bulk Share
- 1On your dashboard, select multiple transcriptions using checkboxes
- 2Click the "Share" button in the bulk actions toolbar
- 3Choose your sharing method (link, email, or public)
- 4Select access level (currently view-only)
- 5Click "Share" to complete
Bulk sharing modal interface
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Bulk Sharing Methods
You can bulk share using any of these methods:
- Copy Links - Copies all links in a formatted list to clipboard
- Send Email - Opens email with all links listed and numbered
- Make Public - Makes all selected files publicly accessible at once
Link Format When Sharing Multiple Files
When you copy multiple links, they're formatted like this:
Meeting Notes 2024-01-15: https://transcribenext.com/dashboard/transcription/abc123
Interview Transcript: https://transcribenext.com/dashboard/transcription/def456
Podcast Episode 42: https://transcribenext.com/dashboard/transcription/ghi789Email Bulk Sharing
When sharing via email:
- 1Enter recipient email addresses (comma-separated)
- 2Email opens with pre-filled content
- 3All file names and links are included and numbered
- 4Access level is mentioned in the email
- 5You can edit before sending
Access Level Selection
Currently available:
- ✅ Can View (Read-only) - Currently available
- 🔜 Can Comment - Coming soon
- 🔜 Can Edit - Coming soon
Pro Tip
Bulk sharing saves time when onboarding team members, sharing project files, or distributing content to multiple stakeholders.
Best Practices
- Group related files together when bulk sharing
- Use descriptive file names so recipients understand the content
- Add a personal message when using email sharing
- Review the file list before sharing to avoid mistakes
- Consider using folders to organize files before bulk sharing
Limits
You can select and share up to 100 files at once. For larger batches, split them into multiple bulk share operations.
Important
When making multiple files public at once, ensure all selected files are appropriate for public access. You cannot selectively undo - each file must be made private individually.
Tags
Related Articles
Sharing Overview: Share Your Transcriptions
Learn all the ways to share transcriptions with team members, clients, and collaborators.
Public Sharing: Make Files Accessible to Anyone
Make transcriptions publicly accessible so anyone with the link can view them without logging in.
Bulk Actions: Move, Delete, Share
Perform actions on multiple files at once to save time.