Understanding Access Levels

Access levels control what recipients can do with shared transcriptions. Currently, all sharing is view-only, with more collaboration features coming soon.

Current: View-Only Access

When you share a transcription, recipients can:

• ✅ Read the full transcription
• ✅ Search within the text
• ✅ View timestamps and speaker labels
• ✅ Play the original audio (if available)
• ✅ Copy text to clipboard
• ❌ Cannot edit the transcription
• ❌ Cannot delete or move the file
• ❌ Cannot share it further

Coming Soon: Comment Access

Comment access will allow recipients to:

• Add comments and notes
• Reply to other comments
• Highlight sections for discussion
• @mention team members
• View comment history

Coming Soon: Edit Access

Edit access will allow recipients to:

• Edit transcription text
• Correct mistakes and typos
• Add or modify speaker labels
• Adjust timestamps
• Version history tracking

Who Can See Shared Files

Shared file visibility depends on how you shared it:

• Private Link: Only logged-in TranscribeNext users with the link
• Public Link: Anyone with the link, no login required
• The file owner can always see and manage the file

Managing Shared Access

As the file owner, you can:

• See who has access (coming soon)
• Revoke public access anytime
• Change access levels (coming soon)
• Delete the file entirely (removes all access)